Athleasy replaces the spreadsheets, WhatsApp threads, and disconnected tools academies juggle — with one platform covering bookings, payments, attendance, parents, staff, and reporting. Here's everything it does.
Parents book and pay online against real-time availability — no phone calls, no back-and-forth, no double bookings. Athleasy handles every booking model academies actually run: recurring terms aligned to school calendars, holiday camps with venue selection, one-off trial sessions, and drop-ins.
Recurring term programs with per-level pricing, age and skill restrictions, and capacity per class. Parents book the whole term in one checkout.
Summer and winter camps with venue selection, daily or weekly pricing, and live capacity — built for the UAE camp season rush.
Low-friction trial bookings that capture parent details, feed your enquiry pipeline, and track conversion from trial to paid enrollment.
Unpaid bookings expire automatically and release the seat — no inventory locked up by abandoned checkouts.
Sibling discounts, promo codes, and early-bird pricing applied automatically at checkout.
Capture and track enquiries through to registration, so the front desk always knows who's interested, trialled, and converted.
Purpose-built landing pages for campaigns, open days, and new programs — leads flow straight into your enquiry pipeline, not a spreadsheet.
Swim galas, race nights, tournaments, and competitions are revenue and community gold — and an admin nightmare on paper. Athleasy handles event registration, payment, and participant management the same way it handles your regular programs.
Parents register and pay for galas, race nights, and competitions online — with entry details captured per athlete at registration.
Cap total entries or entries per category, close registration automatically when full, and see the live participant list at any time.
Check participants in on the day from any device — staff see exactly who's registered, paid, and present.
Every event's registrations and revenue roll into your reports alongside terms and camps — one financial picture.
Available upon request: rent out your pool lanes, pitches, courts, or halls during off-peak hours. Athleasy manages rental slots, online booking, and payment collection — turning idle facility time into revenue without adding admin work.
Define rentable facilities, time slots, and pricing — kept automatically clear of your own program schedule.
Renters book and pay online through the same trusted checkout your parents use — VAT invoice included.
See rental income and facility utilization in your reports — know exactly what your venues earn per hour.
Your expertise and your brand are products too. Athleasy lets academies sell online courses — free or paid, with assessments — and run a shop for kit and merchandise, all through the same checkout and reporting as your bookings.
Create and sell online courses — free or paid — for athletes, parents, or coaches: theory modules, technique guides, certification prep, anything worth teaching beyond the pool or pitch.
End each course with quizzes or assessments to confirm completion — learners prove they understood it, not just clicked through it.
Sell academy kit, uniforms, equipment, and merchandise online — ordered and paid through the same trusted checkout parents already use.
Payments are where academy software lives or dies in the GCC. Athleasy integrates with the gateways that actually settle to UAE and KSA bank accounts — Telr, Paymennt, MPGS, Stripe, Payfort / Amazon Payment Services, PayTabs, Square, and RAK Bank — with card-on-file, installments, and VAT invoicing built into the core, not bolted on.
Telr, Paymennt, MPGS, Stripe, Payfort, PayTabs, Square, and RAK Bank. Pick per branch or per country — UAE collects in AED, KSA in SAR, from one platform.
Split term fees into scheduled installments collected automatically against a saved card — with automatic retries and force-collection for overdue payments.
Tokenized card storage through the gateway (never on Athleasy servers) powers one-click renewals, installments, and recurring billing.
Compliant VAT invoices with your TRN generated on every payment. Parents download them from the portal; finance never types one manually.
Issue account credit instead of cash refunds, with approval workflows. Parents redeem credit against future bookings — revenue stays in the academy.
Gateway transactions matched against bookings and invoices, with webhook-driven status updates — so what the bank shows is what the system shows.
Charge annual membership or registration fees alongside term fees — invoiced, collected, and tracked per athlete, with renewals handled automatically.
Coaches mark attendance in one tap from any device at poolside or pitchside. Absences trigger parent notifications automatically, and missed sessions flow into a structured makeup system instead of a WhatsApp argument.
Coaches see their roster per session and mark present, absent, or late in seconds — works on phones and tablets.
Parents are notified automatically when their child is marked absent — safeguarding and communication in one step.
Eligible absences convert into makeup credits parents book themselves against available slots — policy-controlled, not ad-hoc.
Attendance tied to billing: see exactly which attended sessions are paid, unpaid, or credited — per athlete, per program.
Retention lives and dies on one question: "is my child actually improving?" Athleasy gives coaches structured progress tracking against each sport's criteria, and gives parents a window into it — assessments, feedback, and certificates, all visible in the parent portal.
Coaches record each athlete's progress against the criteria for their sport and level — swim strokes, football skills, gymnastics elements — with clear requirements to advance to the next level.
Coaches leave structured feedback per athlete — strengths, focus areas, and notes — turning every term into a documented development journey, not a vague "doing well".
Award certificates when athletes complete a level or achievement — generated by the platform and available to parents, no manual printing runs.
Progress, feedback, and certificates appear in the parent portal — parents see the improvement, which is exactly what keeps them re-enrolling.
Every "what time is the class?" and "can you resend the invoice?" email is front-desk time you're paying for. The parent portal puts schedules, bookings, payments, invoices, waivers, attendance history, and progress and coach feedback in parents' hands — in English or Arabic.
Parents browse programs, check availability, book, and pay online — including managing multiple children from one family account.
Upcoming sessions, attendance history, and makeup credits — visible without calling the academy.
Download VAT invoices, view payment history, see upcoming installments, and update the saved card.
Full English/Arabic interface for the GCC's mixed-language parent base — admin and parent sides both.
Liability waivers, photo consent, medical declarations, and terms acknowledgements — collected digitally with e-signature during booking, stored against the athlete record, and enforceable before participation. No paper forms, no missing signatures discovered after an incident.
Parents sign digitally during checkout or from the portal. Signature, timestamp, and document version stored per athlete.
Run multiple waiver and acknowledgement types per program — liability, medical, media consent — each with its own required audience.
Admins see instantly who hasn't signed what, and can block participation until required documents are complete.
Most academy revenue leakage isn't disputes — it's forgotten renewals, expired cards, and unpaid installments nobody followed up on. Athleasy's automated reminders do the chasing: consistently, politely, and without consuming staff hours — by email, with SMS and WhatsApp delivery available on request.
Upcoming installment notices, failed-payment alerts with retry links, and overdue follow-ups — automatic, on a schedule you control.
Term-end renewal prompts and expiring-booking notices sent before the seat is released — retention on autopilot.
Instant confirmations with session details and invoices on every booking and payment — parents never wonder if it went through.
Absence notifications and schedule-change alerts keep parents informed without the front desk sending a single message.
Every report an academy owner actually asks for — built in, filterable by branch, sport, program, and date range, and exportable to CSV or PDF for the board, the accountant, or the bank.
Revenue by program, branch, and gateway; outstanding installments; credit note liability; finance-vs-attendance cross-checks.
Term-over-term retention rates per program and coach — see where families churn before it becomes a revenue problem.
Trial-to-enrollment conversion rates by sport, program, and source — know which trials turn into paying athletes.
Coach load, session counts, and capacity fill rates — staff your schedule on numbers, not memory.
New registrations, enquiry pipeline status, and camp attendance summaries across every branch.
Every report exports to CSV for analysis or PDF for sharing — no copy-pasting from screens.
Athleasy connects to the tools academies already run on — payment gateways across UAE and KSA, CRM, and accounting — so data flows instead of being retyped.
Telr, Paymennt, MPGS, Stripe, Payfort / Amazon Payment Services, PayTabs, Square, and RAK Bank — webhook-driven, with tokenized card-on-file.
Available on request: customer and lead data syncs to Zoho CRM with full audit logging — your sales pipeline stays current without manual exports.
Available on request: invoices and payments sync to Zoho Books, keeping your bookkeeping aligned with what the academy actually collected.
Available on request: invoice and payment data flows to Xero so your accountant reconciles in the ledger, not in screenshots.
Transactional email for confirmations, invoices, and reminders — via SMTP2GO or your own SMTP — with full send history per parent.
Available on request: sync parent contacts to Mailchimp for newsletters and campaigns — segmented by sport, program, or branch.
Available on request: payment reminders and alerts delivered by SMS through Twilio or regional SMS providers.
Available on request: booking confirmations and payment reminders on WhatsApp — the channel GCC parents actually read.
On the Gold plan, Athleasy builds custom integrations against your existing systems — ERP, BI, or anything with an API.
From a single-pool swim school to a multi-sport operation across the UAE and KSA — Athleasy scales the same system across venues, branches, currencies, and languages, with staff seeing only what their role allows.
Owners, branch managers, front desk, and coaches each get the right view — branch-level permissions keep data where it belongs.
Every sport, program, level, and venue under one roof — each with its own schedules, pricing, coaches, and capacity.
UAE and KSA branches with separate currencies, gateways, and VAT treatment — consolidated reporting at the top.
Coaches see their own sessions and rosters; managers see utilization across the whole timetable.
Athleasy runs on AWS with hardened, monitored infrastructure. Card data never touches Athleasy servers — payments are tokenized at the gateway — and every sensitive action in the system is logged.
Hosted on AWS with 99.9% uptime, server hardening, intrusion prevention, and proactive monitoring and alerting.
Automated daily backups to secure offsite storage with tested disaster-recovery pipelines — your data survives anything.
Who changed what, when — every sensitive action (payments, credits, bookings, permissions) is recorded and reviewable.
Cards are tokenized by PCI-compliant gateways. Athleasy stores tokens, never card numbers.
Common questions about Athleasy's features and integrations.
Athleasy integrates with Telr, Paymennt, MPGS (Mastercard Payment Gateway Services), Stripe, Payfort / Amazon Payment Services, PayTabs, Square, and RAK Bank — covering UAE and KSA acquiring with card-on-file, installment plans, and automatic payment retries.
Yes — on request. Athleasy offers Zoho CRM integration for lead and customer sync, and Xero integration for accounting, set up for your academy during onboarding or at any time after. Payment and invoice data flows out of Athleasy so finance teams reconcile in the tools they already use.
Yes. Athleasy sends automated reminders for upcoming installments, failed payment retries, term renewals, expiring bookings, and class schedules — reducing missed payments and no-shows without manual chasing.
Yes. Parents can pay term fees in scheduled installments collected automatically against a saved card, with automatic retries, force-collection options, and full visibility for admins on upcoming and overdue installments.
Athleasy includes a credit note system with approval workflows. Instead of cash refunds, academies can issue account credit that parents redeem against future bookings — keeping revenue in the academy while staying fair to families.
Yes. Coaches record each athlete's progress against the criteria for their sport and level, along with structured feedback, and parents see it all in the parent portal — including certificates awarded when a level or achievement is completed.
Join academies across UAE and KSA already running on Athleasy. Your free trial starts today.